![]() ![]() the facilities available at the proposed venue,.This shows that you fully understand what they are looking for.Īny information that you may have obtained about the event during the first meeting comes in handy. The description is generally where you repeat what the client told you about the event but in a more professional and organized way. If you have any photos of similar events you’ve done that accomplish things that this client wants, you can include those photos in the portfolio section of the proposal. When a client sees this information right away it brings them reassurance that you understand their desires. It serves as a summary of all the client needs as well as the client’s goals for the event. You can summarize your client’s needs in the title of the event description. (Pin this image) Summarize the Client’s Needs You want to customize the title to your specific client so they do not think you have a template you use for all clients. The proposal title is also very important especially if you are proposing for a specific company. Keep in mind that your client is probably looking at a couple of other proposals from different planners and they will pick the one that best understands their needs.Īlso, ensure that you include your company logo and contact information on the cover page. Keep in mind that you are writing the proposal specifically for your client so talk less about yourself and more about their desires for the event. ![]() The proposal should speak directly to the client needs that you observed during your meeting. ![]() In addition, listen to her/his ideas for the catering, color scheme, theme and other visual elements they would like for the event.ĭo not write an event planning proposal that reads like a formal letter. During this meeting, take notes of all the logistics such as the time, desired location, date and any other key points. Initial MeetingĮven if you have an idea of what the client wants or you have planned hundreds of similar events before, the first step is having a one-on-one conversation with the client to find out what she wants or what she would like to accomplish during the event. Start by thinking about your biggest strengths as an event planner and write those down – now make sure those make their way into the proposal either visually (through photos) or through text. This articles outlines guidelines when writing an event planning proposal. Whether it is corporate getaway, retirement party, reunion, million dollar wedding or a small budget event at the kids birthday or family gathering, it all starts with a well written proposal that describes the event.Īs a professional planner or a volunteer, you should be able to sell your skills to the client through a well-researched and well written event proposal. They are looking for the right event planning company with a vision to assist them in planning a beautiful event. Keep in mind that most clients do not know what they want. With your experience and professionalism you can make a huge impact on helping clients. Clients are often unorganized and nervous about their events. ![]() Part of the responsibility of a good planner is to create order and produce amazing results even on short deadlines. Writing a good proposal requires the ability to understand all the fine requirements of the client. Planning an event requires a lot of attention to detail, scheduling, organization and follow up.īy presenting a well formatted event proposal or RFP (request for proposal), it subliminally shows your potential client that you have the skills they are looking for. ![]()
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